Frequently Asked Questions

Contact us directly if your question is not answered here.

Find answers to some commonly asked questions about vacation rentals. If you have additional questions, please use Live Chat or call 941-827-0705

Making a reservation

What is required to make a reservation?
Does the total include all taxes and fees?
Is the home, town home or condo I see on the Internet the one I get?
Does the home look in person like it does on the website?
Can I make payments towards my reservation?
What are the benefits of reserving a Gulf Coast vacation home?
Do you offer group rates and planning?
Can I combine offers/discounts? Are there any blackout dates?
When is check-in and checkout time?
What is the ARDI fee?
What is your change/cancellation policy?
How will I receive my confirmation and arrival instructions from Gulf Coast?

After you make a reservation

Do you have a lost and found?
What will we be responsible for when we check out?

Vacation home information

How many people are allowed to stay in each home?
Are the pools heated?
Do you allow pets?
Is there air conditioning and heat?
Is there a fully equipped kitchen in the vacation homes, town homes and condos?
Is there a telephone at the vacation homes?
Are linens and towels provided?
Are the vacation homes cleaned daily?
Are there cleaning supplies?
Are the properties non-smoking?
Is parking available for multiple cars, RVs, buses or trailers?
What is the difference between 5-Star, 4-Star and 3-Star homes?

About Gulf Coast Vacation Homes

Is this a timeshare offer?
How long has Gulf Coast been in business?
Is Gulf Coast licensed?
What are your office hours?
What happens if I arrive after office hours or the office is closed?
What if something needs repairing during our stay?

Area attractions

How close are the homes and condos to area attractions?
Is there shopping nearby?

What is required to make a reservation?

When you find the vacation home of your choice, you can either reserve the property online or speak with a member of our Reservations Team at 941.827.0705. When making your reservation, all we require is a 10% deposit that is a non-refundable deposit, which is applied to your rental cost. The remaining balance is processed 30 days prior to check-in and is non-refundable at that point. Please note if the final payment falls on a Saturday, Sunday or a holiday it will be charged the last business day prior to your final payment date.
Guests are welcome to make payments with Visa, Master Card, or Discover credit cards and personal or certified checks.

Does the total include all taxes and fees?

Yes, the total includes taxes, the cleaning fee and processing fee.

Is the home, town home or condo I see on the Internet the one I get?

Yes, we rent the specific property you see in full detail on our website. We believe that this is the best way to ensure you will be happy with your accommodations.

Does the home look in person like it does on the website?

Yes, everything you see in the property photos is exactly as you will experience it when you check in.

Can I make payments towards my reservation?

Yes. After your initial 10% deposit, you can make payments up until 30 days before check-in, when the balance on your reservation is due. To make payments, you can contact our Front Desk Coordinator at 941.782.1559.

What are the benefits of reserving a Gulf Coast vacation home?

  • Dedicated Guest Services Team available before, during and after your stay
  • Optional pool heat and BBQ rentals in private homes
  • Free Wi-Fi in every home
  • Homes are professionally cleaned and maintained
  • Our homes are situated near world-class beaches, shopping and dining.

Do you offer group rates and planning?

Please inquire within if you are traveling with groups. 941.782.1559

Can I combine offers/discounts? Are there any blackout dates?

Only one discount/special can be applied to each reservation unless otherwise specified. Offers are not valid the week of a holiday unless otherwise specified. Holiday dates apply the weeks and the days surrounding New Year's, Easter and Christmas.

When is check-in and checkout time?

Check-in time is after 4 p.m. Since we want to ensure everything is in good working order to make your stay enjoyable, please note that you will have access to your property at that time. Upon request, an early check-in may be arranged based on availability. An additional fee of $50 will apply to receive an early check-in to guarantee availability.
Again, to ensure that everything is pleasant and enjoyable for those arriving after your departure, we ask that you please depart the property at the specified check out time for your destination on the date of your check out.
Checkout time: 10AM
Upon request, a late check out may be arranged based on availability. Note: An additional fee of $50 will apply to secure a late check out.

What is the Accidental Damage Insurance Fee?

There is an optional ARDI Fee for each reservation (excluding RB01). The ARDI Fee is a damage waiver that will cover accidental or inadvertent damages, the charge is $45.00. The value of damage waived for accidental or inadvertent damages is $1500.00. Please be advised that intentional damage or gross negligence will result in additional costs. Refer to the complete terms & conditions outlined on the website for more information.

What is your change/cancellation policy?

Cancellations must be confirmed in writing or via email. The 10% rental reservation deposit is non-refundable and cancellations made within 30 days or less of arrival will result in loss of all monies.

How will I receive my confirmation and arrival instructions from Gulf Coast?

All confirmation and arrival instructions will be sent via email, unless email is unavailable. To make certain you receive these emails, please adjust your spam filter to add the domain sales@gcvacationrentals.com to your list of accepted email addresses. You will receive a reservation confirmation email within 24 hours of making your reservation. Expect a second email with final confirmation and arrival instructions after your final payment has been applied to the reservation, 30 days from arrival. Door codes and directions will be sent within 10 days of your arrival. If you have not received these emails and you have adjusted your spam filters, please contact our Guest Services Team at 941.782.1559.

Do you have a lost and found?

Yes. If you leave something behind on your visit and we find it, we can arrange to have it shipped back to you. For more details, contact our Guest Services Team at 941.782.1559.

What will we be responsible for when we check out?

Upon check out we ask that you please refer to the house rules page within your packet. Failure to complete some of these tasks could result in an additional charge.

Strip beds and begin wash cycle for sheets first

  • Load and start dishwasher
  • Bag any lose trash and refrigerator items in garbage bag and place in garbage can
  • Clean BBQ if used
  • Stow pool toys tidily in garage
  • Ensure pool baby barrier is in place
  • Turn off lights and fans
  • Return Air Conditioning to 78F
  • Lock doors
  • Return all keys, garage door openers and passes to the office

How many people are allowed to stay in each home?

Occupancy may not exceed what is posted for each home, town home or condo. Maximum occupancy includes infants and children.
You can find the maximum occupancy listed on the property page for each individual property.

Are the pools heated?

For homes with a pool and/or a spa, Gulf Coast offers pool and spa heat at an additional charge with any applicable reservation. Pool heat is $25/ per day plus tax.
Community pools are heated when the temperature dictates the need.

Do you allow pets?

We do have selected properties that accept pets. An additional nonrefundable pet fee does apply at a charge of $100 against any potential damages and additional cleaning at the end of your stay. Please refer to our list of pet friendly homes. http://gcvacationrentals.com/gulf-coast-rentals/types/pet-friendly-homes/

Is there air conditioning and heat?

All of our vacation homes, town homes and condos have air conditioning and heat.

Is there a fully equipped kitchen in the vacation homes, town homes and condos?

Yes, every vacation home, town home and condo has a fully equipped kitchen. Please refer to each individual property page for a specific list of kitchen and home amenities.

Is there a telephone at the vacation homes?

Yes, there is a telephone at every vacation home, town home or condo. Local calls are free and long distance calls may require a calling card or credit card number for usage. The telephone number to the property will be provided upon arrival.

Are linens and towels provided?

Yes, there are linens and towels provided in each home. All bedding is provided, towels, and beach towels are supplied.

Are the vacation homes cleaned daily?

No, our homes are cleaned before your arrival and after your departure. You can request a mid-stay clean at an additional charge.
A mid-stay clean includes washing all sheets and towels, cleaning the bathrooms and kitchen area, vacuuming and dusting, sweeping and mopping, and refreshing your starter paper products.

Are there cleaning supplies?

We do not leave any chemicals in the home but there is a mop, broom, dustpan, vacuum, iron and ironing board in the property. At the very minimum your vacation home will be equipped with the following:

  • Bed linens and pillows
  • Bathroom towels and beach towels
  • Private and optionally heated pool on pool homes
  • Cable or satellite TV
  • TV in Lounge and Master Bedroom
  • Washer/Dryer
  • Garage and/or off road parking
  • 1 Roll of toilet paper in each bathroom and starter trash bags
  • Fully equipped kitchen including: Stove/Range, Fridge/Freezer, Dishwasher, Microwave, Toaster, Blender, Electric Kettle, Coffee Maker, Iron and Board, Vacuum, and Mop/Bucket/Broom

Additional supplies or replenishments will be the responsibility of the guest.

Are the properties non-smoking?

Yes, all of our properties are non-smoking.

Is parking available for multiple cars, RVs, buses or trailers?

If you and your group will be arriving with more than two vehicles, or any oversized vehicles, please call our Guest Services Team in advance of your arrival to inquire about the parking availability for the home you have rented. Also, please inform any guests who might be visiting for the day or evening that parking is very limited. Typically, parking is not available at the properties for RVs, buses or trailers.
Please contact our Reservations or Guest Services teams if you need to make specific parking arrangements.

What is the difference between 5-Star, 4-Star and 3-Star homes?

Our vacation homes in Orlando and Sanibel & Captiva Islands are rated as 5, 4 or 3-Star properties based on their size, location and the dŽcor and amenities they offer.

5-Star vacation homes are the most luxurious selection of homes that All Star offers. These beautiful homes feature amenities such as spacious floor plans, large private pools and state-of-the-art electronics like: large flat-screen HDTVs, deluxe home theaters, high-tech game rooms, the latest video game systems, computers or tablets with Wi-Fi Internet access and more. Additional deluxe amenities like themed bedrooms, formal dining rooms, multiple living areas and specialty dŽcor are available in select 5-Star homes.

4-Star vacation homes include upgraded homes with lush decor plus amenities like private pools and spas Ð many are located in resort communities that feature clubhouses, resort pools and playgrounds and provide choice in-home amenities like game rooms, themed bedrooms, computers and more.

3-Star vacation homes feature amenities like private pools and spas, bedroom suites and fully equipped kitchens Ð all in one value-priced vacation home package. 3-Star homes are available in a variety of floor plans and communities to accommodate your travel needs.

Our vacation condos and town homes are also rated 5, 4 and 3-Star based upon size, decor and amenities offered.

Is this a timeshare offer?

We are not in any way affiliated with timeshares. The homes, town homes and condos are owned by individual investors and we manage them on their behalf. You are never required to sit through a presentation. However, if you are interested in owning a vacation home, we would be happy to discuss it with you.

How long has Gulf Coast Vacation Rentals been in business?

Gulf Coast Property Management has been in business since 2003 and have established a stellar reputation of offering quality accommodation and unrivaled customer care. We are also affiliated with the following trade and industry associations.

  • Vacation Rental Managers Association
  • National Association of Residential Property Managers
  • National Association of Realtors
  • Florida Association of Realtors
  • Sarasota & Manatee Association of Realtors
  • Better Business Bureau of Florida

Is Gulf Coast licensed?

Yes, we are licensed in Florida as a lodging provider and each home is licensed by the state to be rented as a short-term rental property.

What are your office hours?

Our office hours are from 9 a.m. to 5.30 p.m., Monday through Friday and 9 a.m. to 5 p.m, Saturday.

What happens if I arrive after office hours or the office is closed?

We are very experienced with guests arriving late at night or outside of office hours. For your convenience we have a secure lock box outside our office. Details of how to access this lock box will be provided once your balance has been paid.

What if something needs repairing during our stay?

All of our vacation homes are maintained to a very high standard. We take great pride in our proactive approach to maintenance and this attitude reduces the likelihood of maintenance issues occurring during your stay. That said, issues do occasionally occur and for your peace of mind our maintenance staff are available 24 hours a day, 365 days a year to deal with any eventuality.

How close are the homes and condos to area attractions?

Gulf Coasts vacation homes only a 20-25minute drive to local area beaches and as close as a 10 minute drive to local shops and dining. Only 45-1hour drive to Tampa and about a 2hour drive to Orlando. Each vacation homeÕs property page includes a map indicating its specific location.

Is there shopping nearby?

Yes, all of our homes are located convenient to grocery stores, drug stores, retail shops, local eateries and national restaurant chains.

Book your vacation here

[contact-form-7 id="26" title="showcase contact form"]
Gulf Coast Property Management is a BBB Accredited Real Estate Renter in Bradenton, FL