Guests Terms and conditions

Terms and Conditions

  1. The client must pay the deposit specified in the price list or other documentation supplied to the Client prior to the date of booking and such deposit must be submitted to Gulf Coast Vacation Rentals (the Company) with the booking application. In the event of the booking application being submitted within thirty (30) days of the date of departure, then the total amount due from the Client for the rental will be payable upon submission of the booking application. The acceptance of the booking will considered effective on the date shown on the confirmation issued by the Company to the Client. If the booking is not accepted by the Company, the deposit paid by the Client will be refunded.
  2. The balance is required at least thirty (30) days prior to date of arrival. Once the balance has been paid in full the Company will forward arrival instructions. Payment may be tendered in the form of a US Check, or credit card. A processing fee may be levied for payments received in the form of wire transfer or credit card.
  3. By signing the booking form the client accepts these booking conditions and warrants that he/she is authorized to agree them on behalf of all other persons named on the booking form, including those substituted or added to by agreed amendment of the booking.
  4. If the balance is not received at least thirty (30) days before the departure date, the Company reserves the right to cancel the booking.
  5. If at any time Client wishes to change any part of his/her rental arrangements, the Company will wherever possible try to assist the Client in connection with such change in arrangements at an administrative cost to the Client plus any additional costs incurred. Notice of any such proposed amendment by the Client must be given to the Company by the Client in writing signed by the person who signed the original booking form and sent together with the appropriate charges, to the Company. In the event of the Company being unable to amend the booking details in the manner required by the Client for any reason whatsoever, then the booking will remain in full force and effect as originally prepared and will remain in all respects subject to the Terms and Conditions therein.
  6. The Client may cancel the booking by giving the Company notice in writing of such cancellation, but depending upon when the Client cancels, there will be financial consequences to the Client as follows:
  • Thirty one (31) days prior to arrival: – booking deposit only.
  • Cancellation less than thirty one (31) days before arrival: – 100% of the total cost will be payable.
  1. All baggage, including personal articles, is at all times and under all circumstances, at the Client’s risk.
  2. In the unlikely event of there being any problems with the property, our local managing agents must be informed immediately so that action can be taken to correct same. DO NOT wait until the end of your rental period to report any difficulties, as we will not accept responsibility for problems not reported when first encountered.
  3. All accommodation is booked exclusively for the persons named on the booking form. No other persons may use the accommodation without the express permission of the Company. In some cases it may be possible to allow pets to accompany guests. Please inform the company if you intend on bringing a pet so we assess the homes suitability. Failure to notify the company of a pet’s presence prior to occupation will be considered a breach of conditions.
  4. The Company cannot guarantee that the property (ies) allocated to the client initially will not be changed prior to occupation and as such, will not accept any liability in this respect. In instances where circumstances outside of the Company’s control dictate a change of this nature, the Company will endeavor to offer the Client a property of similar type and standard to the original. This being subject to availability.
  5. The Company will not accept liability for loss of main services such as (without prejudice to the generality of the foregoing) electricity or water supplies, nor for the consequence of the actions or omissions of persons who may control supply of mains services, nor any action in the vicinity of the property by any authority over which there is no control of the Company.
  6. On arrival a security deposit will be taken in the form of a credit card. The deposit will not be called upon provided that the accommodation, on inspection, is found to have been left in a clean and tidy condition and that no loss or damage has occurred. (A detailed summary of likely problem areas can be obtained on request). If, on your arrival you find damage please report this immediately. If we subsequently inspect the property and find damage not previously reported we will assume your party to be responsible and charge the security deposit accordingly.
  7. Clients are not permitted to occupy the premises until 4PM on day of arrival.
  8. Clients are required to vacate premises by 10.00AM on the morning of departure and failure to do so may result in an additional charge being deducted from their security deposit.
  9. Clients agree to conform to all notices, rules and instructions in and about the home. Gulf Coast Vacation Rentals reserve the right, in its sole discretion, to refuse or interrupt occupancy in the event of non-fulfillment of breach or rental conditions.
  10. Smoking is expressly forbidden inside the homes.
  11. Clients understand that the use of the rental property provided is entirely at their own risk. The Company shall not be held responsible for any loss, injuries or deaths sustained by clients whilst in residence. The clients agree to indemnify the company and its associates, including property owner(s) from any action resulting from an unforeseen accident or improper use of the home or its contents.
  12. Swimming pool rules must be adhered to and children should not be allowed to use the pools without adult supervision.
  13. The company and its agents reserve the right to enter the property to perform routine maintenance. Where possible the company will limit these actions to normal business hours.
  14. The company accepts no responsibility for and shall not be liable in respect of loss, damage or changes caused by force majeure events (e.g. strikes, fire, flood, closure of airports, weather conditions) or any other events beyond our control.